Triplicity Music and Arts Festival

Brendon Barton Farm, Lynton, Devon, EX35 6LP

Completed application 043454 which is a New Application for Premises Licence from 16/06/2016 to 19/06/2016

Applicant(s)

Designated Premises Supervisor

Permitted Activities

• a performance of live music
• any playing of recorded music
• entertainment of a similar description to that falling within a performance of live music, any playing of recorded music or a performance of dance
• provision of late night refreshment
• the supply of alcohol

Additional Conditions

• ANNEXE 1 - MANDATORY CONDITIONS (PREMISES LICENCE ON & OFF SALES)

   

  1        There shall be no sale or supply of alcohol when there is no Designated Premises Supervisor (DPS) in respect of this premises licence or at a time when the said DPS does not hold a personal licence or when his/her licence is suspended. 

   

  2        Every supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence.

   

  3        Any person used to carry out a security activity as required under the Annexe 2 conditions must be licensed by the Security Industry Authority.
   

  4        The responsible person (as defined in s.153(4) of the Licensing Act 2003) must ensure that staff on relevant premises do not carry out, arrange or participate in any irresponsible promotions in relation to the premises. In this paragraph, an irresponsible promotion means any one or more of the following activities, or substantially similar activities, carried on for the purpose of encouraging the sale or supply of alcohol for consumption on the premises -

   

  (a)              games or other activities which require or encourage, or are designed to require or encourage, individuals to -

   

  (i)              drink a quantity of alcohol within a time limit (other than to drink alcohol sold or supplied on the premises before the cessation of the period in which the responsible person is authorised to sell or supply alcohol), or

  (ii)              drink as much alcohol as possible (whether within a time limit or otherwise);

   

  (b) provision of unlimited or unspecified quantities of alcohol free or for a fixed or discounted fee to the public or to a group defined by a particular characteristic in a manner which carries a significant risk of undermining a licensing objective;

   

  (c) provision of free or discounted alcohol or any other thing as a prize to encourage or reward the purchase and consumption of alcohol over a period of 24 hours or less in a manner which carries a significant risk of undermining a licensing objective;

   

  (d) selling or supplying alcohol in association with promotional posters or flyers on, or in the vicinity of, the premises which can reasonably be considered to condone, encourage or glamorise anti-social behaviour or to refer to the effects of drunkenness in any favourable manner.

   

  (e) dispensing alcohol directly by one person into the mouth of another (other than where that other person is unable to drink without assistance by reason of a disability).
   

  5.              The responsible person must ensure that free potable water is provided on request to customers where it is reasonably available.

   

  6.              The premises licence holder or club premises certificate holder must ensure that an age verification policy is adopted in respect of the premises in relation to the sale or supply of alcohol.

   

  7.              The designated premises supervisor in relation to the premises licence must ensure that the supply of alcohol at the premises is carried on in accordance with the age verification policy.

   

  8.              The policy must require individuals who appear to the responsible person to be under 18 years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and either a holographic mark or an ultraviolet feature.

   

  9.              The responsible person must ensure that-

   

  (a) where any of the following alcoholic drinks is sold or supplied for consumption on the premises (other than alcoholic drinks sold or supplied having been made up in advance ready for sale or supply in a securely closed container) it is available to customers in the following measures-

   

  (i) beer or cider: ½ pint;

  (ii) gin, rum, vodka or whisky: 25 ml or 35 ml; and

  (iii) still wine in a glass: 125 ml;

   

  (b) these measures are displayed in a menu, price list or other printed material which is available to customers on the premises; and

   

  (c) where a customer does not in relation to a sale of alcohol specify the quantity of alcohol to be sold, the customer is made aware that these measures are available.

   

  10.              A relevant person shall ensure that no alcohol is sold or supplied for consumption on or off the premises for a price which is less than the permitted price.

   

  11.              For the purposes of the condition 10 set out above-

   

  (a) “duty” is to be construed in accordance with the Alcoholic Liquor Duties Act 1979;

   

  (b) “permitted price” is the price found by applying the formula- P = D + (D×V) where-

   

  (i) P is the permitted price,

  (ii) D is the amount of duty chargeable in relation to the alcohol as if the duty were

  charged on the date of the sale or supply of the alcohol, and

  (iii) V is the rate of value added tax chargeable in relation to the alcohol as if the value added tax were charged on the date of the sale or supply of the alcohol;

   

  (c)“relevant person” means, in relation to premises in respect of which there is in force a premises licence-

   

  (i) the holder of the premises licence,

  (ii) the designated premises supervisor (if any) in respect of such a licence, or

  (iii) the personal licence holder who makes or authorises a supply of alcohol under such a licence;

   

  (d) “relevant person” means, in relation to premises in respect of which there is in force a club premises certificate, any member or officer of the club present on the premises in a capacity which enables the member or officer to prevent the supply in question; and

   

  (e) “valued added tax” means value added tax charged in accordance with the Value Added Tax Act 1994.

   

  12. Where the permitted price given by Paragraph (b) of Condition 11 would (apart from this paragraph) not be a whole number of pennies, the price given by that sub-paragraph shall be taken to be the price actually given by that sub-paragraph rounded up to the nearest penny.

   

  13.              (1) Sub-paragraph (2) applies where the permitted price given by Paragraph (b) of

  Condition 13 on a day (“the first day”) would be different from the permitted price on the next day (“the second day”) as a result of a change to the rate of duty or value added tax.

   

  (2) The permitted price which would apply on the first day applies to sales or supplies of alcohol which take place before the expiry of the period of 14 days beginning on the second day.

   

  
   

   

   

• ANNEXE 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE

   

  1.  The supply of alcohol, regulated entertainment and late night refreshment shall be confined to the area (s) as outlined in RED on the attached plan (s).

• ANNEXE 3 - CONDITIONS ATTACHED AFTER A HEARING

   

  1        Licensable activities will be limited to Triplicity Music and Arts Festival only, for the event period which runs between 16th June 2016 to the 19th June 2016.
   

  2        The premises licence holder will provide a maximum of three small music stages, and two bars from which the retail sale of alcohol will take place.
   

  3        The premises licence holder will comply fully throughout the duration of the licence with a suitable and sufficient Event Management Plan submitted to the Police and Licensing Authority in writing no later than 16 May 2016. A copy of the Event Management Plan will be kept on site and made available for inspection by officers and relevant statutory bodies during the event. All alterations (prior to and during the event) to Event Management Plan outlined shall be made where practicable in conjunction with the relevant Responsible Authority and Licensing Authority.
   

  4        The maximum number of tickets that may be sold is limited to 1000. The event will be limited to a capacity of 1500 persons to include the public, staff, performers, crew and volunteers etc. Adequate security measures will be maintained to ensure that the licence capacity is not exceeded.
   

  5        Entry to the event will only be permitted by purchase of a ticket. Each attendee will be required to produce their ticket upon entry, and a valid ID will be required to gain access. This process will be monitored by Security Industry Authority (SIA) licensed security staff.
   

  6        The event location will only be printed on purchased tickets so as to keep non-ticket holders arriving at the event to a minimum.  There will be no tickets for sale at the event.
   

  7        Upon entry all ticket holders will be issued with a wristband. If individuals are found not to be wearing a wristband they may be asked to leave the event and if required transport will be provided by the Premises Licence Holder to Barnstaple when appropriate. Wrist bands will be of different bright colours to distinguish between those persons over and under 18 years of age. These wrist bands will be easily visible in subdued lighting.
   

  8        SIA licensed security staff will monitor numbers of attendees present at the event by using a ‘clicker device’.
   

  9        There will be a minimum of 8 SIA licensed stewards on duty at all times. Where ticket sales exceed 600, SIA registered stewards will be employed at a ratio of 1:75.
   

  10    SIA licensed security staff will be in direct radio contact at all times with the event organisers and stewards.
   

  11    SIA licensed security staff will carry out random searches of individuals upon entry to the event site. Attendees in possession of the following items will be refused entry: Illegal drugs/substances; Novel psychoactive substances (legal highs); Alcohol; Weapons; Fireworks; Smoke canisters or similar items.
   

  12    If any person is found to be carrying illegal drugs/items the person(s) will be held where practicable at the security tent and the Police notified. All illegal drugs/items will be confiscated and an amnesty bin will be present at the entrance to the event.
   

  13    An adequate number of stewards will be present during the event, who will be in radio contact at all times when on duty. Two stewards will be qualified in Level 2 Spectator Safety and undertake a supervisory role.
   

  14    A full briefing of all event staff including security staff and stewards will take place prior to the event. All stewards and security staff will be briefed on the following: Checking areas to make sure they are safe; Reporting any suspicious activity; Emergency procedures and medical emergency action plan; Access routes; Patrolling of the perimeter fence and notifying security of trespassers; Incident reporting procedures; Monitoring entry of under 18's to the bar and stage areas outside of permitted hours; Location of first aid tent/equipment, fire extinguishers, etc; Lost child policy and procedures; signs of fatigue, dehydration and excessive alcohol consumption.
   

  15    For identification purposes security staff and stewards will be issued with high visibility vests. Different coloured vests will be used to distinguish between SIA licensed staff and event stewards. These vests will be removed when not on duty. SIA registered staff and event stewards must not be under the influence of drugs or alcohol whilst on duty. Checks will be made on staff prior to the start of any shift to ensure this is the case.
   

  16    Stewards will not address any person(s) with regards to suspicious or unlawful activity. If a member of security is not available the police will be contacted on 101 or in the event of an emergency 999. The incident details, name of the event and location details will be given.
   

  17    Retail sale of alcohol will solely take place from one tented bar area. The tent used for retail sale of alcohol will be managed and run by a Bar Manager holding a Personal Licence.
   

  18    No mobile dispense sales of alcohol will take place at the event.
   

  19    The bar will be operate a “Challenge 25” system where if a customer looks under 25, they will be required to show a valid ID. The only acceptable forms of ID will be passport, photo driving licence, government approved pass-card and military ID bearing a photo and date of birth.
   

  20    Persons under the age of 18 will not be permitted into the bar area at any time unless accompanied by a parent or guardian.
   

  21    Persons under the age of 18 will not be permitted into the bar area after 21:00hrs.
   

  22    The bar area will be supervised at all times by a SIA licensed member of security staff.
   

  23    The bar staff will be aware of and understand relevant requirements of the Licensing Act 2003 and conditions of the licence relating to alcohol sales.
   

  24    Drinks will not be served in glass receptacles. All bottles will be decanted.
   

  25    An emergency access gate into the main festival site will be provided. There will be a steward at this gate for the duration of the event and radio contact will be maintained with security and the production tent. The emergency access gate will be kept clear at all times. Upon arrival to the event a steward will guide public vehicles off the public road and directly into the holding/parking field, attendees will then be directed to an appropriate parking location prior to security checks.  Stewards will monitor the entrance gate at all times and vehicle access to the venue will be restricted with no entry or exit between 00:00hrs and 10:00hrs, unless by prior arrangement or in an emergency.
   

  26    A suitable and sufficient documented event safety risk assessment will be undertaken and submitted to the Licensing Authority in writing no later than the 5 May 2016.
   

  27    A suitable and sufficient documented fire risk assessment will be undertaken and submitted to the Fire Authority and Licensing Authority in writing no later than the 5 May 2016.
   

  28    The sale of novel psychoactive substances (legal highs) will not be permitted on the event site.
   

  29    The site will operate a zero tolerance approach to drugs and novel psychoactive. No sales of drug related paraphernalia will take place.
   

  30    No livestock will be permitted in the fields of the event site, in the three weeks prior to the event (as of 26 May 2016).
   

  31    No bonfires will be permitted on the site by campers or the event organisers.
   

  32    All items of portable electrical equipment at the event under the control of the Premises Licence Holder will be Portable Appliance Tested (PAT) tested.
   

  33    Vehicles will only be permitted to move around the event site during daylight hours unless in an emergency. If vehicles are to move at night a 5mph speed limit will apply and the vehicle will be escorted by a steward wearing a high visibility vest.
   

  34    Food traders will be required to bring copies of their employees food hygiene training certificates, and their food safety management system with them to the event.
   

  35    Any accidents, incidents or near misses will be recorded in the daily log book which will be located in the production tent. The following information will be recorded: Description of accident, incident or near miss; Date and time; Name, age and contact details of persons involved/witnesses etc.; Immediate actions carried out and by whom; Further actions required; Where appropriate photographic evidence should be recorded.
   

  36    Sanitation facilities will be provided as per recommendations outlined in the Purple Guide to Health, Safety and Welfare at Music and Other Events.
   

  37    Medical staff, and facilitates will be provided in sufficient number and standard. Fully trained and qualified medical staff will be located on site as per recommendations outlined in the Purple Guide to Health, Safety and Welfare at Music and Other Events.
   

  38    Persons under the age of 18 years old will not be permitted to buy event tickets. Event tickets must be purchased by a parent or guardian who agree when purchasing the ticket that children under 18 years old will be supervised at all times.
   

  39    The following actions will be carried out in the event of a person under the age of 18 arriving at the event unsupervised: The person(s) will be held at the production office and made comfortable; Contact will be established with a parent or guardian via telephone if necessary; Transport will be provided when appropriate to the nearest public transport links.
   

  40    A file (Accompanied Persons File) of any attendee responsible for a person under the age of 18 at the event will be kept at the production tent. All event staff will be made aware of the location of the Accompanied Persons file. The following information will be held in the Accompanied Persons file: Full name and residential address; Relationship; Contact telephone number; Next of kin; Alternative contact telephone number for somebody who is not at the event; Vehicle registration details.
   

  41    A lost child policy will  be in place. In the case of a child separated from his/her parent/guardian the lost child policy will be implemented. The child will be held at the event production tent in the company of a Disclosure and Baring Service disclosure checked member of staff will along with another staff member. Attempts to locate the child's parents will be undertaken by security staff, stewards or the event organisers using wristband information or information held in the ‘Accompanied Persons File’ which will be held at the production office. No child shall be released into the care of an adult without first carrying out full identification checks.
   

  42    Upon entry to the event every child under the age of 10 years old will be issued a wristband clearly marked with an identification number and the telephone number of their parent/guardian.
   

  43    Children will not be permitted to leave the event site during the event either by themselves or with an adult without first being identified by security staff.
   

  44    All staff involved with children's activities will undergo appropriate satisfactory Disclosure and Baring Service disclosure checks.
   

  45    Persons will not be permitted to leave children unattended at the children's entertainment tent at any time. Children must at all times be accompanied by a parent or guardian.
   

  46    Children will not be permitted in any music tent after 22:00hrs.
   

  47    Attendees will be given black bags for personal waste upon entry to the event.
   

  48    Sufficient waste bins and recycling points for glass, metal, plastic and food waste will be located at various points in the event field.
   

  49    Litter sweeps of the event field and check of external areas will be undertaken on a regular basis.
   

  50    All litter will be removed from the site by a professional waste management company. All waste must be removed from site within 7 days of the event.
   

  51    Low energy lighting will be used to illuminate walkways, access points, car park, production tents, first aid/welfare tents, stages, campsite and bar area.
   

  52    The premises licence holder will comply fully throughout the duration of the licence with a Noise Management Plan submitted to and approved by North Devon Council’s Environmental Protection Team in writing no later that the 5 May 2016. All alterations (prior to and during the event) to Noise Management Plan outlined will be made where practicable in conjunction with North Devon Council’s Environmental Protection Team.

• ANNEXE 4 - PLANS

   

  Copy attached to Licence.

   

Premises Plans

• Plan - Page 1 of 1