ANNEXE 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE
1 All staff responsible for make alcohol sales, supervisors and managers must be trained in the legality and procedure of alcohol sales. The training shall be signed and documented and training records will be kept on the premises and be made available to any responsible authority on request. Training records will be kept for at least 12 months.
2 Any event planning notification will be submitted to North Devon Council 8 weeks prior to any event.
3 There will be no more than 2 events per year during the months of May, June, July, August and September lasting no more than 72 hours per event. These events will be ticketed, with no more than 1200 tickets available for each night of the event.
4 Notification of the dates of the music event will be provided to the Licensing Authority and the Police 2 months before the first date of the event.
5 All external companies who provide a licensable activity at the premises must be advised of all conditions that form part of the premises licence and it is a requirement of their operation that the conditions are followed at all times.
6 An example layout of the marquee has been provided. The marquee will be within the licensed area. The marquee will be no larger than the example plan. As the marquee plan is an example it will be subject to variation to the layout and location within the boundary of the licensed area depending on the nature of the event.
7 Events will not take place during the week of Gold Coast Festival, the week prior or the week after Gold Coast Festival.
8 All staff shall be fully trained to perform their role. They will also be trained in the contents of the premises licence including times of operation, licensable activities, conditions and restrictions.
9 All staff shall be trained in the requirements of Challenge 25 policy.
10 All staff shall be suitable trained in the operating procedures for refusing service to any person who is drunk or is under-age or appears to be under-age.
11 All security staff will be clearly identifiable and display their SIA badge in an approved method (i.e. arm display badge holder) at all times.
12 All security staff engaged in searching persons (as a condition of entry) shall be fully trained in the use of their powers to do so. Security staff of both sexes shall be on duty.
13 The following details for each licensed SIA must be kept in a register for that purpose: (i) Full name; (ii) SIA certificate number and or badge number, or registration number of any accreditation scheme recognised by the Licensing Authority (including expiry date of the registration or accreditation); (iii) The time they began their duty; (iv) The time they completed their duty; (v) The full details of any agency through which they have been allocated to work at the premises if appropriate.
14 The register shall be available at all reasonable times to an authorised officer of the Licensing Authority or a Police Officer.
15 This register is to be kept at the premises at all times and shall be so maintained as to enable an authorised officer to establish the particulars of all security staff engaged at the premises during the period of not less than 12 months prior to the request.
16 All security staff shall be capable of communicating instantly with one another by way of radio or other simultaneous system of communication.
17 All drinks shall be served in paper/polycarbonate container (eco-friendly products).
18 Means of escape will be maintained unobstructed, immediately available and clearly identifiable.
19 All alcohol stored at the premises shall be locked in a secure storage area.
20 Safety management systems shall be in place including plans, policies, risk assessments, method statements and safe systems of work etc to demonstrate compliance with legislation and ensure any hazards are appropriately identified and controlled to minimise any risk to the public.
21 A fire risk assessment shall be completed and documented by a suitably competent person to consider any hazards associated with areas such as: fire detection and alarm, emergency plans, emergency egress to a final point of safety, lighting, control of fire/smoke spread, provision/check/test/maintenance of firefighting/smoke control equipment, catering and cooking, LPG storage, emergency vehicle access, fore service response tim, water availability, signage, information, staff and stewards, communication.
22 A first aid assessment of needs shall be undertaken mindful of audience/customer demographic and numbers, the environment, external factors such as drug use and emergency service response times to determine the numbers of trained personnel, the level of training and equipment/facilities required.
23 Electrical, gas (including LPG), oil and any other electrical or mechanical systems (sound, lighting, HVAC etc) shall be appropriately installed and operated by suitably competent persons with any required certification/test/check/maintenance process in place with secure storage etc as required.
24 Minimum WC provision shall be provided in accordance with the Purple guide (or similar), and be distributed across the site in public areas in accordance with site plan including car parks, kept clean and serviced regularly.
25 Temporary demountable structures (marquees, stages, terraced seating, sound and lighting rigs or towers etc) will be appropriately designed and erected by suitably competent persons with due consideration of any required building control or planning compliance. Location, completion sign off, periodic inspections, wind resistance with appropriate monitoring and fire retardancy of any fabrics.
26 Adequate access will be provided for all emergency vehicles.
27 Customers carrying open bottles, cans or other receptacles containing alcoholic liquor shall not be admitted to the premises at any time.
28 Suitable lighting will be provided to ensure safe access, egress, circulation and participation in any activities with suitable power supply redundancy (if applicable) to ensure safe evacuation and shut down of any equipment in an emergency situation.
29 A waste management plan shall be in place to detail how rubbish/unused or abandoned materials and sewage are appropriately disposed of within a reasonable time frame without excessive storage.
30 Sufficient litter containers will be located within the area of the premises.
31 No waste receptacles will be emptied after 22:00 hours.
32 A Noise management plan (NMP) shall be produced at least 2 months prior to the event and agreed with North Devon Council Environmental Health Officers. Appropriate conditions to minimise noise disturbance will be agreed including off site levels, hours of amplified music and noise from other sources such as generators.
33 The Licensee shall ensure that the sound system supplier and all individuals sound engineers are informed of the sound control limits, that the limits must not be exceeded, as detailed in the NMP.
34 At the request of an authorised officer of North Devon Council in response to a justified complaint, immediate remedial action shall be taken to reduce the sound to a level determined by the authorised officer. A contact number shall be made available and will be manned at all times during the events.
35 A Challenge 25 policy will be in place. If a young person who appears to be 25 or under asks for alcohol, they will be required to prove their age before being served, unless the staff are certain (from personal knowledge or because they have seen proof of age on a previous occasion) that the person is 18 or over. Proof of age accepted documents are a passport, a photo driving licence or proof of age card having the PASS accreditation hologram on it. Photocopies will not be accepted. All staff will be trained on this policy and records of this training will be kept. A notice advising customers that they may be required to prove their age before they can be supplied with alcohol will be displayed.
36 Unaccompanied children (under 16) will not be allowed on the premises.
37 All staff responsible for alcohol sales shall be suitable trained in the operating procedures for refusing service to any person who is drunk or is under-age or appears to be under-age.
38 The admission of children (aged under 18) to the exhibition of any film must be restricted in accordance with the recommendation of the designated film classification body.
39 The supply of alcohol, regulated entertainment and late night refreshment shall be confined to the area (s) as outlined in ORANGE on the attached plan (s).